RED RUN CANNABIS COMPANY

Onboarding Preparation Checklist

Physical Setup for New Employee File — Complete Before First Day

— PAGE 1: PHYSICAL FILE SETUP —

NEW HIRE:

START DATE:

POSITION:

LOCATION:

📁 Step 1: Employee File Folder Physical

Get clean employee file folder

Legal or letter size for your filing system
Label folder: Last Name, First Name

📄 Step 2: Pre-Printed Onboarding Packet Filing Cabinet

Get Onboarding Packet from filing cabinet

Contains:
- ☐ W-4 (Employee's Withholding Certificate)
- ☐ I-9 (Employment Eligibility Verification)
- ☐ Non-Disclosure Agreement (NDA v3.0)
- ☐ Employee Manual Acknowledgment
Verify all forms present; restock if low

📑 Step 3: HR Hiring Checklist CRITICAL

Print HR Hiring Checklist from CannaOps
Attach to INSIDE COVER of employee folder
Fill in Starting Pay Rate on Hiring Checklist

⚠️ Compensation Source of Truth

The hardcopy HR Hiring Checklist "Starting Pay Rate" is the official record. Any pay changes require a signed Pay Rate Change Form BEFORE updating Intuit.

✅ Step 4: Organize & Verify Final

Place pre-printed forms in folder
Set folder aside for Day 1

— PAGE 2: DIGITAL ONBOARDING & DOCUMENTS —

💻 Step 5: Digital Onboarding (CannaOps) Parallel Track

Start New Onboarding in CannaOps HR Hub

Creates Employee Record Card
New hire completes digital Employment Application

Populates full Employee Record Card

🔐 Step 6: System Access Setup Required

Intuit Workforce (Time & Payroll)

Use Employee Record Card data
METRC access (if applicable)
Dutchie POS (Retail) / Distru (Mfg/Wholesale)
Email account (if applicable)

📋 Step 7: Day 1 Document Collection Hardcopy

Marijuana Handler Permit (copy for file)
Government-issued Photo ID (copy for file)
Completed W-4
Completed I-9 (with acceptable documents)
Signed NDA
Signed Employee Manual Acknowledgment
CourtView Background Check printout

🏷️ Step 8: Badge & Welcome Day 1

Take badge photo
Create and assign employee badge
Begin CannaOps training modules

Prepared By (HR/Manager)

Date